mobiversalNovatex
About Novatex
A company from Oradea that distributes accessories (textile materials, hook-and-loop, elastics) to manufacturers and B2B clients. It uses an internal ERP.
The Challenge
The invoices received from suppliers arrived in varied PDF formats, each supplier with its own layout. The process was entirely manual: open PDF → read field by field → enter into the ERP → map the invoice items to Novatex's internal codes (35,000+ items in the catalog) → check prices vs history. ~8 hours/day of the procurement team's time.
The Mobiversal Approach
Diagnosis: we don't replace the ERP (which works well for internal management), but we build an AI layer that automates the extraction and mapping before entering into the ERP.
What we built
- An internal web application with drag & drop upload for PDF and XML (SPV e-invoice)
- An AI component that extracts the data (header + line items, with mapping proposals)
- A split-screen review interface with 3 visual states: mapped (green), multiple proposal (yellow), unmapped (red)
- Outlier validation vs ERP history (±20% price, ±50% quantity, configurable)
- Feedback loop - manual corrections are saved as a pair (supplier + supplier code) → internal code and are used as a future priority
- Automatic transmission to the ERP with the original file optionally attached
- Invoice history with filtering, search, retransmission
Package
Workflow Starter (€4,900 initial + €190/month) - optimization of a critical process in 30 days.
Results
8 hours/day reduced to processing with minimal intervention
35,000 items → reduced to a few hundred through per-supplier filtering
0 manual entry for the automatically mapped invoices
Project ROI in 3 months
Generating over €1,500 in monthly savings by eliminating manual data entry and preventing costly financial typing errors.
Get in touch
Tell us about the challenge you're facing and we'll get back to you.